When you’re thinking of booking a hotel for your business, are you really getting the flexibility you need?  We all know plans can change in an instant, which often means the cheapest isn’t always the best option.  Ensure your travel policy has a range of flexible rates available to book to suit your employee’s needs.

Minimising the environmental impact of your business travel is more important now than ever and will no doubt be high on your priority list.  With that in mind, consider the sustainable credentials of your business travel partners to support your CSR values and commitments.

Let’s be honest, booking accommodation on the day or the day before you travel usually works out to be the most expensive option. If you know that your travel plans are confirmed, booking further in advance is definitely a good idea and could save your company money. If plans have the potential to change, book a flexible rate which allows you to cancel or amend your booking.

Expense forms – sometimes it can all feel a little complicated and difficult to get your head around, right?

Consider an expense solution which offers a payment card that will consolidate all your travel spend in one place, getting rid of individual expense claims from all your employees who are travelling for work purposes.

Consolidating your travel spend through a single booking channel will make reporting simpler, more efficient and means you can maximise any potential savings by ensuring adherence with your travel policy.

When it comes to your company travel policy, have you considered the following control measures:

·      Can you pre-authorise spend levels?

·      Are your employees clear on their food and drink allowances?

·      Do you have the right reporting tools to monitor employee compliance with your travel policy?

Building these into your travel policy will provide your employees with clarity when staying away on business and claiming expenses.